PAYLOC
Your pay location code indicates where you are assigned to work.
FINANCE NO
Finance number for the facility that you work in.
EMPLOYEE NAME
Your name.
EMPLOYEE ID
Your 8-digit employee ID number, instituted in pay period 14 of 2003, replaces
the employee Social Security number previously used, to help strengthen privacy
concerns.
PAY PERIOD
This is the pay period and year in which you receive the payments (PP-YR or
01-00). Each calendar year is separated by twenty six (26) pay periods of two
(2) weeks each.
SERIAL NUMBER
This is either the serial number of the check issued to the employee or the
sequence number of the "Form 1223" earnings issued when the
employee's net pay has been directly deposited to the financial institution of
their choice.
DETAIL EARNINGS
This is the general heading for all of the columns which identify the type and
number of hours you are being compensated for, the week in which those hours
occurred, the rate schedule and level, the designation/activity code, and the
gross payment amount for the period.
• WK This specifies the week, either 1 or 2,
of the pay period in which the hours were worked. If an adjustment is being
made, the week that the adjustment is made for will be printed on that line.
• RSC This is the Rate Schedule Code for the
hours stated. Q - City Carrier.
• LEV This is the Grade Level for the hours
stated. 01 - City Carrier, 02 - Carrier Tech
(T-6).
• RATE This the Base rate (annual or hourly),
including the cost-of-living allowance (COLA) for the hours stated.
• CODE This is the employee's
Designation/Activity code. For a Regular Carrier, the code would be 134.
For a PTF Carrier, the code would be 434.
• TYP This is the Type of Hours code. Codes
include:
• W Straight work hours
• O Overtime hours
• L Leave hours (either paid leave or leave without pay)
• N Night differential hours (for hours worked between 6:00 PM
& 6:00 AM)
• V Penalty overtime hours
• P Out-of-Schedule Premium
• H Holiday work hours
• S Sunday Premium
• G Guaranteed time or guaranteed overtime hours
• HOURS This space will show the actual hours and
hundredths worked for every hours type listed.
• PAY This space will show the total gross pay
for each type of hours worked.
• INSURANCE INCOME - Premiums paid by an employer for
employee life insurance coverage in excess of $50,000 are subject to income tax
as imputed income. The imputed income is calculated using an Internal Revenue
Service formula. Tax is not withheld from this imputed income during the course
of the year, but imputed income is included in the employee’s gross income at
the end of the year and is printed on Form W-2. The earnings statement will
show this imputed income as INSURANCE INCOME and the hours in the
block 14 section.
• FLSA The Fair Labor Standards
Act is a Federal Statute of general application that establishes requirements
for child labor, minimum wages, equal pay, and overtime pay. FLSA work hours
and FLSA overtime pay is printed on the Form 1223 whenever work hours for one
or both weeks of the pay period exceeds forty (40) hours for nonexempt
employees.
GROSS TO NET
This is the general heading for the two columns which show the
total gross pay, all deductions,
and the resulting net pay for the current pay period and the pay
year-to-date.
• GROSS PAY This is the gross pay for this pay
period and the year-to-date, including COLA.
• FED TAX This is the amount deducted for federal
tax this period and year-to-date. Your claimed marital status and number of
exemptions will appear next to FED TAX. M2would mean married with
two exemptions. S0 would mean single with no exemptions.
• ST TAX This is the amount deducted for state
tax this period and year-to-date. Again, your claimed marital status and number
of exemptions for the state will appear next to ST TAX. CAO1 would
indicate the taxes were withheld to the State of California for a person
married claiming one exemption.
• RETIRE --This is the amount deducted toward
your retirement account for the pay period and the year-to-date.
• 1 CSRS - Civil Service Retirement System
• 2 FICA - Federal Insurance Contribution Act
• 5 CSRS Offset - A combination of Civil Service
Retirement and Federal Insurance Contribution
• 8 FERS - The Federal Employees Retirement
System covers all career employees first hired on or after January 1, 1984.
• A FERS (elected) - those CSRS employees who
chose to convert to FERS.
• MEDICARE Federal Insurance Contribution Act
(FICA) and Medicare deduction for this period and year-to-date.
• UN Union Dues. L - National
Association of Letter Carriers.
• IN Indicates your life insurance choice.
• ALOT Allotments. This is a recurring payroll
deduction each pay period to a financial organization. The earnings statement
will show A LOT and the dollar amount.
• C SUP or CS/SS This indicates
child support or alimony payments.
• GARN This appears if you have a commercial
garnishment levied against you.
• HP Followed by three (3) letters or numbers
would show your health benefit plan enrollment code.
• LEVY Show a deduction has been made for some
sort of outstanding taxes.
• TSP This indicates a withholding for the Thrift
Savings Plan. If you participate in the plan, you will see either the
percentage of withholdings or the dollar amount after the letter code.
• SOSEC This is the amount of Social Security
deductions for this period and year-to date.
• TSPLG This indicates a recurring payment for a
loan taken against the Thrift Savings Plan.
• FDV-D - Dental insurance. -V -
Vision insurance.
• NET PAY This is what is left to pay your bills.
LEAVE STATUS
This is the general heading identifying your usage and balance of Annual and
Sick leave, and Leave Without Pay for the pay period and year.
ANNUAL LEAVE
• FROM PREV YR This
is the number of hours carried over from the previous year.
• EARNED - THIS
YR This is the number of hours earned to date this leave year.
• EARNED - BAL This
is the number of hours carried over from last year plus the hours earned this year.
• USED THIS - YR This is the total hours of annual leave used
this year to date.
• USED THIS - PP This is the total hours of annual leave used
in this pay period (including adjustments).
• BALANCE This is the total annual leave available to you now.
SICK LEAVE
• FROM PREV YR This is the number of hours
carried over from last year.
• EARNED THIS YR This is the number of hours of
sick leave accumulated this year.
• USED THIS - YR This is the total sick leave
used to date this year.
• USED THIS - PP This is the total sick leave
used this pay period (including adjustments).
• BALANCE This is the total sick leave available
to you now.
LEAVE WITHOUT PAY
• THIS PP This is the total hours of LWOP used
this pay period.
• CUMULATIVE This is the total LWOP hours
accumulated this year. If you accumulate eighty (80) hours of LWOP within a
year, your leave credits will be reduced by the amount of leave earned in one
(1) pay period.
BOND DATA This identifies an employee's current bond(s), unapplied bond
balance, and the bonds issued this pay period.
• UNAPPL BAL This is the amount applied towards
the purchase of the next bond.
• NO ISSUED This is the number of bonds issued
this pay period.
USPS RETIREMENT This is the total amount contributed to the retirement fund
as of the close of the prior calendar year.
Other important codes
are:
ADJ FOR PP-YR PROCESSED Shows that an adjustment for a specific pay period and year was
processed.
GARNISHMENT PAYMENTS COMPL Shows the garnishment balance as zero (0).
GRIEVANCE OR EEO SETTLEMENT Self Explanatory
INCLUDES BOND REFUND Self Explanatory
MULTI PP ADJS PROCESSED Shows that adjustments for multiple pay periods were processed.
PERIODIC STEP INCREASE Self Explanatory
RETROACTIVE PAYMENT Shows this is a special check and Form 1223 for retroactive
payment.
RETRO PAY IN YTD AMTS Shows that retroactive payment amounts have been added to the
year-to-date totals.
SCHEDULED COLA INCREASE Shows that a cost-of-living increase has been added to the base
salary effective with the pay period shown at the top of your stub.
SCHEDULED CONTRACTUAL INCREASE Shows that it is now reflected in the base salary.
UPDT YTD BAL CANCEL CHK An adjustment for a cancelled check was processed that updated the
year-to-date earnings balance, affecting only the year-to-date fields.
UPDT YTD BK PAY AWD An adjustment for a back pay award was processed, affecting only
the year-to-date fields.
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